How to Get More Done with Less Time (Without Hiring Help)
Running a business today feels different, doesn’t it?
Between tighter budgets, shifting markets, and an endless to-do list, women-owned small businesses, online entrepreneurs, coaches, and service providers are feeling the pressure to get more done without outsourcing—and without building a huge team.
Good news: You don’t have to clone yourself or work 18-hour days to make it happen.
In the latest episode of the Growing a Deeply Rooted Business Podcast, we (Jess + Rachel) dive into time-saving strategies for online businesses that help you stay efficient, energized, and effective—even when resources are stretched thin.
If you're ready to work smarter not harder and finally streamline your business, keep reading (and make sure you tune into the full episode for even more juicy details!).
Why You Feel Like You're Carrying Your Entire Business in Your Brain
Raise your hand if you’ve thought, "If I don’t remember it, it won’t get done."
You’re not alone. One of the biggest struggles for solo entrepreneurs and women entrepreneurs is trying to mentally juggle everything: client tasks, marketing plans, content calendars, and new ideas.
Spoiler: Your brain isn’t broken—you’re just missing a second brain.
Jess shared how setting up an organized, accessible project management system (hello, Notion) can completely free up your mental space. Efficient workflows for solopreneurs start by getting everything out of your head and into a central hub.
🌟 Pro Tip: Build a marketing hub in Notion to store emails, sales pages, social media posts, testimonials, and offers in one place. It’s a total productivity tip for women entrepreneurs who want to simplify and scale.
How AI Can Become Your Smartest Employee (If You Let It)
Think AI is just a flashy trend? Think again.
Jess and Rachel shared how AI tools like ChatGPT can dramatically boost small business time management—but only if you treat AI like an assistant you need to train.
Instead of tossing vague prompts into the void, imagine building custom AI assistants that handle:
Social media content creation
Weekly newsletter writing
YouTube SEO
Launch copy and sales page optimization
When Jess trained her AI to think like her, her content felt more authentic and aligned—and took way less time to produce.
💡 Remember: Garbage in = garbage out. Clear prompts + specific training = an AI that works smarter for you.
If you’re curious how AI can be your "secret weapon" for scaling, listen to the full episode here!
Automations That Build Relationships (Not Just Workflows)
The real reason to embrace workflow automation isn’t just to save a few minutes—it’s to create a consistent, luxury-level client experience without working 24/7.
Rachel explained how the right automation can:
Nurture new leads
Guide clients through onboarding
Deliver resources and build trust while you sleep
Imagine responding to a DM inquiry with:
"Hey! I’ve got a full guide that answers everything you’re wondering—click here to grab it!"
Instead of:
"Uh, I’ll get back to you…eventually."
Boosting productivity without hiring starts with automations that feel human, not robotic.
Why You Shouldn’t Automate Before You Organize
Here’s the unpopular truth:
You can’t automate chaos.
If your backend systems are a hot mess, automating will only make it worse—fast. (Been there.)
Before you set up automations, you need to perfect your manual systems first. That means setting up clear workflows, templates, and checklists that work manually—then using tools like Zapier to automate the polished version.
Scaling broken systems = burnout. Organizing first = smooth, scalable success.
Final Thoughts: You Don’t Need a Big Team to Get More Done
We're living in a world where million-dollar companies are run by teams of one or two.
The secret to how to get more done with less time isn’t working harder—it’s about smarter systems, clear priorities, and smart tech like AI and automation.
You can be a wildly successful service provider, coach, or online entrepreneur—without burning out or building a huge team.
If you loved this sneak peek, you’ll want to hear more about:
How Jess uses ChatGPT like a personal business coach
How Rachel creates nurture sequences that build deep trust
How to apply time management for coaches and service providers in real life
👉 Listen to the full Growing a Deeply Rooted Business Podcast episode here!
